Privacy Notice

CME Media Enterprises B.V., with its registered office at Strawinskylaan 933, 1077 XX Amsterdam, The Netherlands, together with its subsidiaries ("CME", "we", "us", "our" or the "Company") as data controller provides you with this Notice to explain how we collect, process and protect your personal data when you visit our website. We provide this Notice to you at the commencement of our interaction through our website.

1. What processing is covered by this Notice?

This Notice applies to the processing of personal data of visitors to our website available at www.cme.net (“website”).

It is important that you read this Notice together with any other privacy policy we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This Notice supplements other notices and privacy policies and is not intended to override them.

2. What information do we collect about you?

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed ("anonymous data").

We may collect, use and process your personal data when you interact with us. The personal data we may collect, use and process may include usage Data including information about how you use our website and services, or data including your preferences in receiving marketing from us and your communication preferences. We do not collect or process sensitive personal data related to you.

Each time you visit our website we automatically collect the following data:

technical data, for example this may include the Internet Protocol (IP) address used to connect your computer to the Internet, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, device type and brand of mobile device; this data may be collected and processed on our behalf by third party cookies and you can find more information on this at our Cookie policy.
data about your visit, for example this may include the full Uniform Resource Locators (URL), clickstream to, through and from our website (including date and time), page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), methods used to browse away from the page, and user behavior data.

3. How is your personal data collected?

We use different methods to collect data from and about you including through:

Automated technologies or interactions. As you interact with our website, we will automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies and other similar technologies. Please see our cookie policy for further details.
Third parties or publicly available sources. We will receive personal data about you from Google Analytics as an analytics provider.

4. How we use your personal data and under what legal basis?

We will only use your personal data when the law allows us to. Most commonly, we process your personal data with your consent; where we need to comply with a legal obligation; and where it is necessary for our legitimate interests (or those of a third party) and your interests (and fundamental rights) do not override those interests.

We process your personal information for various technical, administrative and operational reasons, such as to ensure that content is presented in the most effective manner for you and for your device; to improve our website including its functionality; for administration of our website; for internal operations, including troubleshooting, data analysis, testing, research, statistical and/or survey purposes; and as part of our efforts to keep our website safe and secure.

In some cases, we will only process your personal data with your consent. In these cases, we will separately ask for your clear consent when you provide your personal data. You are able to withdraw your consent at any time via the ‘unsubscribe from email alerts’ feature on the website. However, this will not affect the lawfulness of any processing that occurred before your withdrawal of consent.

Provision of personal data is optional and you are not obliged to provide it.

We will keep these personal data until you notify us that you wish to withdraw your consent.

5. How and to whom we disclose your personal data?

We do not sell your personal data to third parties.

Within the Company, only a limited number of personnel such as the Legal and IT Departments have access to your personal data on a need-to-know basis. Such personnel are subject to confidentiality obligations with regard to personal data. Appropriate technical and organizational measures are taken for the protection of personal data. Company personnel are only entitled to handle personal data upon the Company’s instructions and if necessary in connection with their job responsibilities.

Personal data may be shared with government authorities and/or law enforcement bodies if required by applicable law or if required to enforce our rights including our terms of use or for the protection of our legitimate interests (including legitimate interests of third parties) in compliance with applicable laws.

Your personal data may also be disclosed to third parties including:

(i) service providers that provide administrative, professional and technical support to the Company for IT, security and business resources support; and

(ii) analytics and search engine providers that assist us in the improvement and optimization of our website.

The Company will also share personal data with external advisors (e.g., lawyers, accountants, auditors) if necessary.

We may share personal data with our related companies and with other third parties in the context of certain types of transactions, including any transaction involving a change of control of the Company, the sale of substantially all of its assets, or business restructurings.

The Company seeks to perform appropriate due diligence in the selection of its third party service providers, and requires that such service providers maintain adequate technical and organizational security measures to safeguard personal data, and process the personal data only as instructed by the Company. Service providers will be entitled to use subcontractors in providing the services to the Company, subject to the subcontractor complying with the same data protection obligations as the service providers.

6. Storage of your personal data and transfers abroad

We do not transfer your personal data outside the European Union (“EU”) and the European Economic Area (“EEA”). When your personal data is transferred from your own country to another country, the laws and rules that protect your personal data in the country to which your information is transferred to may be different (or less protective) from those in the country from which the personal data was transferred. We endeavor to have adequate protections in place in respect of such transfers and storage of your personal data.

You may contact CME’s Data Protection Officer to find out more about any such transfer and the adequate protections we have in place, at the Contacts listed below.

7. Your rights

Under certain circumstances, you have rights under data protection laws in relation to your personal data. You may request from us confirmation as to whether or not your personal data is being processed by us, for a copy of your personal data and/or to correct it. In certain circumstances, you have the right to require us to erase your personal data or, based on your right to portability, to ask us to transfer some of your personal data to you or other entities. You also have rights to object to some processing of your personal data. Where we have asked for your consent to process your personal data, you have the right to withdraw this consent without having negative impacts on you. Where we process your personal data because we have a legitimate interest in doing so (as explained above), you also have a right to object to this. You also have the right to restrict processing of your personal data in certain circumstances.

Please note that your rights above may be limited in some situations and are subject to applicable data protection laws and regulations; for example, your right to object to the processing of your personal data may be limited where we can demonstrate that we have compelling legitimate grounds to process your personal data that may override your interests. You will need to verify your identity and provide us with other details to help us to respond to your request. This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it.

We will not charge a fee in responding to your request unless permitted by law and your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances. Where afee is charged, it will be reasonable and proportionate to your request.

We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

If you wish to exercise these rights, please contact us via the Contacts listed below. We hope that we can satisfy any queries that you may have about the way we process your personal data. However, you also have the right to complain to the relevant data protection authorities. You can bring the complaint in the Member State where you reside, where you work or where the alleged infringement of data protection law occurred. We would, however, appreciate the chance to deal with your concerns before you approach the relevant data protection authorities so please contact us in the first instance.

8. How long we keep your personal data and data security

We will only retain your personal data for as long as necessary to carry out the purposes listed in this Notice and/or as required by applicable law, including compliance with applicable statutory minimum retention periods, and/or as required to enforce our legitimate rights (and the legitimate rights of others). We may retain personal data for a longer period in the event of a complaint or if we reasonable believe there is a prospect of litigation in respect of our relationship with you. In some circumstances we will anonymise your personal data (so that it can no longer be associated with you) in which case we may use this information indefinitely without further notice to you.

To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthoriesed disclosureof your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal, regulátory, tax, accounting or other requirements.

Where we process your personal data based on your consent, such personal data will only be processed for the period granted by your consent unless you withdraw or limit your consent prior to expiration of such period. In such cases, we will stop processing the affected personal data for relevant purposes, subject to any legal obligation to process such personal data and/or our need to process such personal data for the purpose of enforcing our legitimate rights (including the legitimate rights of others).

9. Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. We store your data on our servers and servers hosted by third parties (including on third party cloud-based services). We use appropriate technical and organizational measures aimed to protect your personal data and to prevent unauthorized access. We have entered into contractual arrangements with such third party hosting services and such arrangements include obligations related to organizational and technical security of personal data.

The transmission of data via the internet is not completely secure. Although we will do our best to protect your data we cannot guarantee the security of your data transmitted to our website; any transmission is at your own risk. Once we have received your data, we will use strict procedures and security features to try to prevent unauthorized access.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

10. Children's privacy

This website is not intended for children and we do not knowingly collect data relating to children. If a parent or guardian is aware that his/her children have provided the Company with their personal data, they should inform the Company promptly. The Company will then delete such information from its servers.

11. Cookies and Social Media Widgets

Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our website. This processing is based on your consent expressed on our website or through settings in your browser. For detailed information on the cookies we use, how long we use them and the purposes for which we use them, please see our Cookie policy.

Our website may include social media features, such as the LinkedIn and Youtube buttons. These features may collect information about you, such as IP address, and websites you are visiting and may set a cookie to enable the feature to function properly. The processing of this information through the interactions with these features is governed by the privacy notice/policy of the company providing it (please see the section on your rights above).

12. Links to other websites

Our website may link to websites and resources provided by third parties that are not under the Company's control. After clicking on a third party link, you will be directed to that third party's website. If you visit any of these linked websites, you should review their privacy notices. We are not responsible for the policies and practices of other companies and disclaim liability for any and all forms of loss or damage arising out of the use of them. Our Company has no control over, and assumes no responsibility for the content, privacy policies and notices or practices of any third party sites or services. The inclusion of a link to another site does not imply any endorsement of the sites themselves or of those in control of them.

13. Contacts

If you have any questions or concerns about this Notice, including any requests to exercise your legal rights, please contact CME’s Data Protection Officer at [email protected] or by a letter addressed to DPO, CME Services s.r.o., Krizeneckeho nam. 1078/5, 15200, Prague 5, Czech Republic.

Last update: 29th June 2021

We may update this Notice from time to time and will notify you of any changes by posting the new Notice on the website. Where you have provided us with your contact details and authorized us to contact you, we may also notify you if we change this Notice in a material way. Please keep us informed if your contact details change during your relationship with us.